Solidarités International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs - water, food and shelter - by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations’ customs and culture, Solidarités International’s programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarités International is currently present in Africa (Central African Republic, Southern Sudan, Kenya, Somalia, Liberia, Chad, Democratic Republic of the Congo, Republic of Côte d’Ivoire, Zimbabwe), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar) and in Haiti.
CONTEXT OF INTERVENTION
Scarred by conflict and buffeted by earthquakes and floods, Pakistan is a major recipient of aid. In 2010, unprecedented flooding affected 20 million people in Pakistan, a fifth of the population. On inspecting the damage, U.N. Secretary-General Ban-Ki Moon said the flooding was one of the worst humanitarian emergencies he had witnessed.
Solidarités International implements WASH activities in Sindh province. The current mission has been in operation since September 2010 and is positioned to grow and develop in the near future. Currently the mission has 14 expatriates and around 150 national staff.
OUTLINE OF POST
The Logistician will implement and supervise all logistics operations at his/her assigned base.
He/she will organize logistic support for programmes, in keeping with Solidarités International's procedures.
He/she will assist the Base Manager or the Field Coordinator in the implementation of safety rules.
RESPONSIBILITIES
Supply Management: • Carry out a purchasing environment analysis at the local level • Supervise the update of price lists and supplier files • Manage the Solidarités International purchasing procedures and those from donors • Draw up and update a purchasing timeline, taking into consideration procurement tables, activities schedule and contextual and procedural logistical constraints • Receive, approve and process requests for quotes and internal order forms • Ensure that budgetary lines related to logistics are monitored and observed • Supervise the preparation of purchasing documents and draft contracts • Participate in the drafting of call for tenders • Supervise procurements, ensuring that approval rules and procedures are observed • Select suppliers and negotiate prices, deadlines and delivery methods • Ensure that purchasing documents are completed and archived • Monitor dealings with suppliers
Vehicle Fleet Management: • Negotiate vehicle rental contracts • Supervise the planning and execution of maintenance and repair work on mission vehicles • Establish vehicle movement schedules • Ensure that a complete tool kit and a complete emergency kit are available on board • Ensure that all drivers receive training and carry out regular testing • Ensure that drivers are aware of their obligation to adhere to Solidarités International's safety rules and procedures • Check that vehicle log books are in place and are used correctly • Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded • Prevent the misappropriation of fuel and spare parts • Ensure that all the drivers have updated legal administrative documents in their vehicles (driving license, insurance) and that these are correctly filed and monitored
Equipment/Telecommunications Management: • Update inventory in real time • Optimize distribution of materials according to task needs • Organize the installation, safe-guarding and monitoring of materials • Install communication means and ensure that they are regularly maintained • Train teams in the use of these communication means
Management and Monitoring of IT Equipment: • Update antivirus software • Implement backup and data-protection procedures • Ensure the maintenance and correct use of IT equipment • Provide technical assistance to teams and organize training sessions
Supplies Management: • Select storage locations and create a plan for the development and security of these sites • Ensure material is stored under suitable conditions and monitor expiration dates • Ensure procedures are followed as stock is checked in and out • See that all documentation linked to stock is complete and correct • Supervise monthly physical stock inventory
Human Resource Management: • Analyse and quantify logistics personnel needs • Recruit, train and supervise the logistics team • Conduct performance reviews for members of the logistics team • Organize formal team meetings at regular intervals
Security: • Implement team safety measures as determined by the coordination team • Train teams in safety rules and procedures • Pass on any security-related information to his/her line manager • Ensure that each building on the base has adequate security material (emergency kit, extinguisher, scale)
Reporting/Capitalization: • Ensure the compilation of price and supplier lists, as well as information in use • Ensure that internal order forms are monitored and that the status of each order is given to the person waiting • Consolidate monthly logistics packs • Provide the logistics coordinator with all information needed to draft intermediary and final reports • Pass on purchasing reports for closed programs to the coordinators at the established frequency
CANDIDATE PROFILE
- Bachelor’s Degree (or equivalent) in Logistics, Technology, or Management, and / or field experience in an NGO or similar
- Bioforce LSI
- Team management skills
- Knowledge of mechanics, radio and satellite communication equipment, and computers (hardware and software)
- Thorough knowledge of Microsoft Office Suite
- Computer maintenance and network set-up
Personal Qualities: - Active involvement in humanitarian activities - Keen interest in context analysis - Autonomous - Excellent communication skills - Calm and efficient even in difficult contexts - Pragmatic - Ability to improvise and adapt - Organised
CONDITIONS
Salaried post: from 1400 euros gross per month, according to experience, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 500 USD.
Solidarités International will cover accommodation and travel expenses from the expatriate’s home country to the site of the assignment.
- Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
- Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 15-day period after six months spent on the mission (Solidarités will cover travel costs).
DURATION : 12 months, beginning as soon as possible.
HOW TO APPLY
Please send us a CV and cover letter, either through our website or via the following link: https://emea2.recruitmentplatform.com/syndicated/private/syd_apply.cfm?I....
Closing date: 06 Jul 2011 — Solidarités International
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