I. Job Summary
As part of the Operations Department, in collaboration with the Finance and HR Departments, the Logistics Advisor will be responsible for supervising logistics-related issues in some of Action Against Hunger-USA (ACF-USA) managed field missions. This includes, but is not limited to, staff training, procurement policy, procedure review and implementation, security management and the regional support centre.
II. ACF-USA mission support
A. Documentation
Ensure compliance with donor procedure and requirement guidelines both in the headquarters and the field
Keep up-to-date with any changes in donor procedure and requirement guidelines
B. Procurement
Ensure that proper procurement procedures are followed
Ensure that ordered items are consistent with program requirements and available stocks
Sign / approve the orders passing through HQ together with the Field Finance Advisor.
C. Equipment
Perform a cost analysis of logistics activities in the field (vehicle management, computer use, transport, etc.)
Work with each Field Logistics Coordinator to propose and ensure equipment renewal policies consistent with the best fund management, program and mission needs, and security requirements
Work with each Field Logistics Coordinator to manage the equipment database of each field mission
D. Strategy and procedure implementation • Contribute to the review of the logistics part of the missions’ strategy • Follow up on the implementation of last ACF-USA logistics procedure (KitLog v.3) by the mission and provide support as necessary
E. Field
Receive/analyze logistic reports
Perform routine visits to the missions to verify good functioning of logistic departments at the field level
Organize training of logistic field staff with Logistics Coordinators
Evaluate the logistic projects and procedures implemented in the field
F. Security
In coordination with the appropriate desk office and the mission, contribute to the review/analysis of mission security plans
Analyze relevance of mission security plans
Ensure the presence of adequate equipment (type, quantity, in good working order, etc.) with in compliance with the requirements of each mission security plan
G. Recruitment
In charge of the technical part of the recruitment of the logistics international staff.
Undertake technical interviews (including assessing written tests) for fieldworkers and provide technical advice on placement of recruited fieldworkers.
Provide technical advice and technical validation of job descriptions and ToRs.
H. Training/briefing
Perform briefings/debriefings of expatriates going to/returning from missions, on logistics- and security-related issues.
III. Supervisory Responsibilities
Supervise field-based Logistics Coordinators in coordination with the Heads of Mission
Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems
IV. Physical Demands
While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, carry a backpack or other equipment of up to 50 pounds, to ride long distances over very poor road/water conditions, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
V. Working Conditions, Travel, and Environment
Frequent visits to the field mission will be required; up to 20% of the time
Will work in close relations with the Finance/Administration Department as well as the Human Resources Department under the supervision of the Operations Department
VI. Requirements
BA/S or advanced degree preferred
Three years experience managing/coordinating logistics in field operations required, experience managing mission field logistics from a headquarters level preferred.
Demonstrated experience and skill with budget preparation (the logistics portion) and the proven ability to translate technical financial data into informative reports
Demonstrated knowledge of rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US Government (OFDA, USAID, BPRM), EU, ECHO, UN, and other agencies
Expertise with MS Office is required
Genuine interest in and commitment to the humanitarian principles of ACF
Excellent writing skills
Excellent interpersonal skills
English language skills required, French preferred
US citizenship or person with US work permit preferred
***Please apply online at http://actionagainsthunger.theresumator.com/apply/LnfjD3/Logistics-Advis... ***
Closing date: 02 Jun 2011 — Action Against Hunger-USA
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