Legal Assistant Jr.-Afghanistan, 20th May 2011 Vacancy

Legal Assistant Jr.-Afghanistan Location: Afghanistan Division: Program Management Status: Consultant Position Number: 11:083

Project Description: IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.

In June 2008, IFES was awarded a three-year contract with USAID, named the Support to the Electoral Process in Afghanistan (STEP). The STEP team is tasked to provide support to the Independent Election Commission (IEC) of Afghanistan in its long-term capacity building and other areas of operation. Job Responsibilities: Under the direction of the Senior Legal Advisor and the IFES Afghanistan Chief of Party the legal assistant will perform the following tasks:

• Assist the IEC working group in reviewing electoral regulations and procedures (both IEC and ECC), with recommendations for revisions. (WP 1.1) • Coordinate activities of IFES legal team as they create a compendium of Afghan electoral law. • Contribute to the dictionary of electoral terms. Both the compendium and the dictionary will be used as resources for the reform of the legal framework for future elections. (WP 2.1) • Facilitate the working group of IEC and former ECC legal experts and advisors as needed. • Other activities as requested by Senior Legal Advisor and/or Chief of Party. Qualifications: • Advanced University Degree (Master or J.D.) in Law, International Studies, Human Rights, Public Policy, or similar field; • Candidates should possess at least four years of progressively responsible relevant professional experience in legal research, capacity development and governance assistance with an international legal perspective; • Experience at the international level, especially in international organizations desirable; • Experience in a post-conflict environment is a must and Afghanistan experience highly desirable; • Experience carrying-out and providing legal advice in regard to electoral processes; • Fluency in written and spoken English is essential. Preferred Attributes: Successful candidate will be able to demonstrate the following attributes:

• Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations; • Client Orientation – Ability to identify and analyze clients’ needs and provide appropriate solutions to meet business requirements; • Excellent communication skills, including the ability to convey complex concepts and recommendations, both orally and in writing, in a clear, concise style; • Demonstrated planning and organizational skills and ability to coordinate the work of others, work to meet tight deadlines and handle multiple concurrent projects/activities; • Excellent interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; • Ability to coach, monitor and develop staff. To Apply: You must go to http://www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.).

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Chief of Party, Judicial Training, Sri Lanka, May 20 Vacancy

Company Profile: Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. MSI is part of Coffey International Development, a global international development consulting firm. Together with Coffey ID, MSI now has more than 1,500 development professionals worldwide, a corporate presence in 11 countries and manages more than 200 projects worldwide. It currently manages more than 20 long-term projects in countries, including Iraq, Sudan, Colombia and Russia. Broadly, MSI implements a range of analytical and field projects in its core technical areas, including democracy and governance, strategic management and performance improvement, organizational capacity building, human development and natural resource management. For more information on MSI, please visit our website at www.msiworldwide.com.

Project/Proposal Summary:
This 2.5 year, USAID funded project will assist the Government of Sri Lanka, the Judicial Services Commission and the judiciary to improve the management and efficacy of the Sri Lanka legal system, and improve access to justice to conflict affected and marginalized communities. The program will support the institutional capacity development of the Ministry of Justice, the Judges Training Institute and the Legal Aid Commission.

Position Summary: The COP will manage all project activities and work closely with the Ministry of Justice, Legal Aid Commission and Judicial Training Institute to build their capacity and provide high-quality training to Sri Lankan judges and other members of the Sri Lankan judicial system, as well as ensure the availability of legal aid assistance to marginalized populations in conflict affected areas of Sri Lanka. The COP will also serve as the primary point of contact between the project and USAID and is responsible for ensuring the creation and timely submission of annual work plans, annual reports and quarterly progress reports. The COP is also ultimately responsible for ensuring the timely and effective management of all project activities and staff.

Responsibilities: • Oversee all aspects of project, staff and financial management; • Serve as the resident technical expert in judicial training and lead technical efforts across all project components; • Establish and maintain strong working relationships with USAID, the MOJ, Legal Aid Commission and the JTI, as well as MSI’s home office; • Previous experience in the design and development of judicial training course curricula and bench book materials utilizing participatory teaching methodologies, including Training of Trainers(TOT); • Provide capacity building and organizational development of governmental and non-governmental project partners; • Oversee monitoring and evaluation of all project activities and outcomes.

Qualifications: • Strong background in the management and implementation of justice sector and judicial training programs. • Demonstrated expertise in judicial training and curriculum development for judges in developing countries. • Prior experience as Chief of Party or Deputy Chief of Party on USAID funded projects. • Law degree. • 10+ years of senior management experience strongly preferred. • Previous experience with case management, continuing legal education, curriculum development, and/or capacity building of governmental and non-governmental partners beneficial. • Experience in Sri Lanka or the region strongly preferred; knowledge of programming in post-conflict affected countries is advantageous. • Experience with mixed legal systems (common/civil law) preferred.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

To apply, please visit our website: www.msiworldwide.com.

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Desk Officer – Pakistan and Nigeria, May 20 Vacancy

I. Essential Functions and Responsibilities

Main Objective

Part of the Operations Department, the Desk Officer supervises mission’s activities in assigned country, provides leadership and vision to the agency’s program agenda, and supports the development of new programs or missions.

Specific objectives

1. General Responsibilities

The main responsibility of the Desk Officer is to ensure that each mission under his/her supervision operates based on a sound humanitarian strategy and follows the ACF standards of operations.

1. Mission management

The post is for management of Pakistan and Nigeria programs.

Supports and follows up field missions on:
    Developing, following and/or amending country strategies
    Safety and Security management (prevention and management)
    Timely answers to specific questions on context and donor policy
Ultimately validate program’s definition as laid out in proposals and assure coherence with ACF operating principles, charter and mandate.
Work with Technical Advisors to ensure that all programs are defined and implemented following ACF technical protocols and quality guidelines, and that new initiatives are implemented as needed.
Track success rate of the program activities completed as per implementation plan.
Responsible through liaison with the field and extensive coordination with NY technical and financial departments:
    To provide timely support in writing, editing, formatting and validating proposals
    To provide timely support in writing, editing, formatting and validating reports

The desk officer must liaise consistently and productively with the Technical Advisors in HQ and have an overall strong knowledge of the technical issues, politics of the region, relevant research, and best practices on all points related to programs and humanitarian issues in the missions he/she supervises.  

1. Programs funding
   Work with Administrators and Finance Controllers to ensure that current and future programs are sufficiently funded and that general support is sufficient for implementation. Keep informed of donors guidelines evolution so he/she can support and validate the writing of proposal’s budget.
2. Donors
   Maintain donors’ correspondence files. Focal point for donor relationship provides relevant update on context, country strategy and programs’ progress. Will explore possibilities of funding with the full range of institutional donors as well as collaborating with the External Relations Dept. to support grant development with other major private donors. Keep informed of donors guidelines evolution so he/she can support and validate the writing of proposals.
3. Work with HR Department
   Validate the organizational structure of the missions, participate in the definition of necessary posts, of job description and help the recruitment process. Brief field expatriates during their passage in New York: Development of mission support documents (country profiles, briefing packets, etc.) For this purpose, interns might be recruited, and their supervision falls under this job description Support and supervise the Country Director: implement evaluation, follow up and assistance on HR related issues, in close liaison with HR Director. Supports the HR Director and the Operations Departments in the recruitment process of expatriates (interviews, evaluations, trainings).
4. To liaise extensively with External Relations Dept. on field issues.
   Develop links between Operations and External Relations, by: Providing information from reports that could be translated into press releases or communiqués Liaising with External Relations to enhance content material for the website Liaising with the External Relations Senior Officer on the definition and provision of contents suitable for wider dissemination and advocacy work Being available for interviews and press related events on matters pertaining to the missions he/she follows
5. Representation in the United States
   Attend relevant conferences and meetings, including for instance monthly Interaction and OCHA/UN meetings when the agenda includes missions under his/her portfolio. Develop a network of key contacts within the circles of NGOs, institutional partners, academia and diplomatic representation.

 

II. Supervisory Responsibilities

The Desk Officer supervises the Country Director (CD) and will write performance review in accordance to HR policy.

He/she may manage 1-2 unpaid HQ staff consisting of volunteers, interns and/or Work-Study students. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

III. Physical Demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions.
To travel to the field (usually in the developing world), the employee must attest to a level of physical fitness capable of enduring physically difficult and highly stressful situations and/or to reside in potentially uncomfortable housing or tents.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IV. Working Conditions, Travel and Environment

The duties of the job require regular attendance at least 5 days/week. Must be available to work outside normal office hours or on the weekends as required by contact with the missions, mission security, or other obligations.
Must be able to travel as required (minimum 25%) for standard domestic and international business travel as well as to the missions under supervision. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well is to infectious diseases.

V. Requirements

Master's degree or equivalent plus five to ten years related experience; or equivalent combination of education and experience.
Field experience as Country Director (preferably) with ACF with exposure to highly political, complex emergency and security environments (field experience: minimum 5 years). Field experience in Pakistan and or Nigeria highly desirable. Very solid working knowledge of English is indispensable.
Genuine interest in and commitment to the humanitarian principles of ACF.
Demonstrated ability to analyze complex and sensitive material and report on it cogently to colleagues.
Demonstrated knowledge of international humanitarian affairs, including a solid understanding of donor policies and procedures (with emphasis on ECHO, OFDA, UN, DFID).
Solid understanding of international humanitarian assistance programs with emphasis on the functions, politics and procedures of the UN system and donor governments.
Relevant experience in Representation and Advocacy. Ability to represent the organization, defend humanitarian positions and arguments in public forums.
Excellent interpersonal skills.

Please apply online at http://actionagainsthunger.theresumator.com/apply/8bYKnn/Desk-Officer-Pa...

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Logistics Advisor, 20 May Vacancy

I. Job Summary

As part of the Operations Department, in collaboration with the Finance and HR Departments, the Logistics Advisor will be responsible for supervising logistics-related issues in some of Action Against Hunger-USA (ACF-USA) managed field missions. This includes, but is not limited to, staff training, procurement policy, procedure review and implementation, security management and the regional support centre.

II. ACF-USA mission support

A. Documentation

Ensure compliance with donor procedure and requirement guidelines both in the headquarters and the field
Keep up-to-date with any changes in donor procedure and requirement guidelines

B. Procurement

Ensure that proper procurement procedures are followed
Ensure that ordered items are consistent with program requirements and available stocks
Sign / approve the orders passing through HQ together with the Field Finance Advisor.

C. Equipment

Perform a cost analysis of logistics activities in the field (vehicle management, computer use, transport, etc.)
Work with each Field Logistics Coordinator to propose and ensure equipment renewal policies consistent with the best fund management, program and mission needs, and security requirements
Work with each Field Logistics Coordinator to manage the equipment database of each field mission

D. Strategy and procedure implementation • Contribute to the review of the logistics part of the missions’ strategy • Follow up on the implementation of last ACF-USA logistics procedure (KitLog v.3) by the mission and provide support as necessary

E. Field

Receive/analyze logistic reports
Perform routine visits to the missions to verify good functioning of logistic departments at the field level
Organize training of logistic field staff with Logistics Coordinators
Evaluate the logistic projects and procedures implemented in the field

F. Security

In coordination with the appropriate desk office and the mission, contribute to the review/analysis of mission security plans
Analyze relevance of mission security plans
Ensure the presence of adequate equipment (type, quantity, in good working order, etc.) with in compliance with the requirements of each mission security plan

G. Recruitment

In charge of the technical part of the recruitment of the logistics international staff.
Undertake technical interviews (including assessing written tests) for fieldworkers and provide technical advice on placement of recruited fieldworkers.
Provide technical advice and technical validation of job descriptions and ToRs.

H. Training/briefing

Perform briefings/debriefings of expatriates going to/returning from missions, on logistics- and security-related issues.

III. Supervisory Responsibilities

Supervise field-based Logistics Coordinators in coordination with the Heads of Mission
Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems

IV. Physical Demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, carry a backpack or other equipment of up to 50 pounds, to ride long distances over very poor road/water conditions, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

V. Working Conditions, Travel, and Environment

Frequent visits to the field mission will be required; up to 20% of the time
Will work in close relations with the Finance/Administration Department as well as the Human Resources Department under the supervision of the Operations Department

VI. Requirements

BA/S or advanced degree preferred
Three years experience managing/coordinating logistics in field operations required, experience managing mission field logistics from a headquarters level preferred.
Demonstrated experience and skill with budget preparation (the logistics portion) and the proven ability to translate technical financial data into informative reports
Demonstrated knowledge of rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US Government (OFDA, USAID, BPRM), EU, ECHO, UN, and other agencies
Expertise with MS Office is required
Genuine interest in and commitment to the humanitarian principles of ACF
Excellent writing skills
Excellent interpersonal skills
English language skills required, French preferred
US citizenship or person with US work permit preferred

***Please apply online at http://actionagainsthunger.theresumator.com/apply/LnfjD3/Logistics-Advis... ***

Closing date: 02 Jun 2011 — Action Against Hunger-USA

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Team Leader, May 17 2011 Vacancy

TERMS OF REFERENCE

TEAM LEADER—TSUNAMI EMERGENCY RESPONSE

CARE JAPAN - Japanese fluency required

Purpose: The Team Leader leads and manages the emergency team and is the interface between the emergency team in Iwate Prefecture and the National Director in Tokyo. The Team Leader is responsible for the quality and effectiveness of CARE’s emergency response in line with the CARE Japan emergency strategy. S/he is responsible and accountable for developing, coordinating and managing all emergency activities. The Team Leader has responsibility for the security and well being of emergency staff, as well as cultivating and managing relationships with officials, NGOs, and other humanitarian actors in Iwate Prefecture. Reports to: CARE Japan National Director

Direct Reports: Administration/Finance Officer, Miyako

Feeding Project Manager, Miyako

Community Relief Manager, Miyako

Psychosocial Manager, Miyako

Communications Officer, Miyako or Tokyo

Coordinates closely with: Administration and Finance Director, Tokyo

Post Location: Miyako, Iwate Prefecture

Responsibilities and Tasks

1. Assessment, Programme Design and Planning

• As the humanitarian situation on the ground is rapidly evolving in the tsunami-affected area, it may also be necessary to update the strategy to reflect major changes in the operating environment. • Within the framework of the agreed emergency response programme and strategy, coordinate the development of all project implementation plans and budgets. • Assist the National Director with generating proposals and other required documents for CARE Japan and other contributing CARE International (CI) members. • In collaboration with emergency staff in the field, establish weekly operational and program plans for approval by the National Director.

1. Emergency Project Management and Implementation

• Maintain ongoing surveillance of the developing humanitarian situation at the prefecture and local level and adjust activities accordingly; communicate regularly with CARE HQ in Tokyo to understand national level developments. • Ensure adequate monitoring of emergency response activities in accordance with CARE International’s humanitarian accountability framework, relevant SPHERE standards (available in Japanese), Red Cross and NGOs Code of Conduct, and essential environmental mitigation measures such as those expressed in the Green Recovery and Reconstruction Toolkit. • Ensure that different sectoral activities are implemented in a coordinated and integrated manner.
• Ensure that exit plans are considered from the beginning and that activities or part of activities are handed over to the Government as soon as they have capacity. Activities carried out by CARE should be designed to add value to the overall response and provide a complimentary role – not replacing the role of the Government.

1. General Management

• Lead regular, periodic meetings with field staff to ensure internal communications. • Ensure all emergency staff are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour. • Establish and maintain constructive working relationships with other NGO’s, prefecture and local government, and other principle stakeholders including the military where present and if necessary. • Create the conditions to ensure effective teamwork and morale. • Conduct performance appraisals of emergency staff if and as required, ensure regular feedback and mentoring on individual performance. • Promote a productive work environment respectful of the CARE Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, colour, sex or creed.

1. Human Resources

• Ensure job descriptions are in place for all staff and that all team members understand the roles of others on the team. • Ensure clear roles are established for volunteers, as well as the reporting structure for them. Also, a clear understanding of CARE, its mandate, and the overall activities of CARE Japan overseas and domestically should be created. • Establish clear behavioural expectations of volunteer staff, as well as policies for dealing with non-compliance. • Conduct performance appraisals of ERT staff and ensure regular feedback and mentoring on individual performance. • Recommend changes to emergency team composition and functioning with CARE Japan and partners to maximise emergency programme quality and effectiveness. • Monitor ongoing human resources issues and make recommendations and adjustments accordingly. • Ensure team members receive thorough briefings and information.

1. Public Relations / Media / Communications

• Ensure the National Director and other senior CARE Japan staff are kept informed about emergency response implementation and strategies, project plans, progress reports, and other significant developments in the field. • Represent CARE in all relevant fora as required or requested by the National Director. • Ensure that information for sitreps are provided on a weekly basis to Tokyo so that the CARE Japan board and to other CARE International members.

1. Safety and Security

• Ensure education and compliance to security policies by staff in field and visitors from Tokyo or overseas. • Monitor the operational environment with respect to increased level of threat and advise the National Director.

1. Administration and finance

• In collaboration with the Administration and Finance Officer, ensure that administrative support functions are established and maintained in accordance with CARE Japan and appropriate CARE International administrative policies and procedures. • Bring to the attention of the National Director any matters which may involve considerable legal or reputational risk to CARE Japan. • Monitor a detailed budget for the Emergency Operations and the ongoing programmes. • Ensure with the Administration and Finance Officer the establishment and maintenance and compliance of CARE Japan financial management and accounting systems for all activities and assets in Iwate Prefecture. • Work to secure reliable communications and internet facilities in all operational areas. • Work with the Logistics Officer to maintain a functional procurement and supply chain management system.

Technical Competencies required for this position are

• Japanese language fluency - essential - do not apply if not fluent • Have excellent analytical, problem solving and strategic planning skills • Be experienced in project design, planning, proposal writing and project reporting • Have excellent team work skills and the ability build good relations both internally and externally • Have experience of staff management, training and briefing • Have excellent verbal and written communications skills • Evidence of strong analytic skills • Computer literacy, including facility with Word, Excel, and other Microsoft Office applications • High level of analytical and interpretative problem solving.
• Ability to develop and implement solutions independently • Have practical field experience in the application of SPHERE standards • Be familiar with and abide by the CARE Humanitarian Accountability framework/NGO/Red Cross Code of Conduct, People in aid, and other regulatory Codes

Please send cover letter and updated CV to cegrecruitment@careinternational.org

Closing date: 21 May 2011

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