We are pleased to announce the following vacancy:
JOB ID NO.: 1924
CLOSING DATE: 28 February 2012, 5:00 p.m. New York time
POST TITLE: Policy Specialist
CATEGORY: ICS-10 (P-3)
POST NUMBER: New
POST TYPE: Non-Rotational
DUTY STATION: New York
DURATION: One year (renewable)
ORGANIZATIONAL UNIT: DMS Directorate
ORGANIZATIONAL SETTING:
The Policy Specialist position is located in the Division of Management Services (DMS) Directorate. The DMS Directorate is responsible for overseeing operations of various DMS branches; furthermore the DMS Directorate plays a key role in the coordination of activities within UNFPA and other UN organizations. The incumbent of this position will report to the Director, DMS and work directly with the DMS Branch Chiefs.
MAJOR DUTIES AND RESPONSIBILITIES
• Draft new policies and procedures for all related administrative services with the objective to reduce centralized processing and ensure quality and cost savings by delegation of responsibility for execution and accountability to staff, including graphic representation of workflows; • Draft training tools and user friendly guidelines that effectively disseminate administrative policies and procedures to user units enhancing utilization and allowing effective monitoring; • Conduct monitoring exercise and draft staff surveys tracking policy performance, adherence and effectiveness, identifying both compliance issues and opportunities for procedural innovations; • Generate reports for UNFPA senior management on policy performance; • Conduct client satisfaction surveys with regards to administrative policies and procedures; • Ensure compatibility of the policy with the UN common system by working with other UN organizations; • Continually assesses external sources for administrative service delivery, expertise and technology ensuring UNFPA is using the most appropriate methods available while modeling progressive deployment of administrative resources; • Ensure that Field Offices are aware to confidently perform administrative functions with minimal oversight and control from HQ; • Serve as DMS administrative policy Focal Point and provide support to the DMS Helpdesk on all issues relating to these policies; • Liaise and work closely with the PPM Secretariat to ensure all DMS policies are up to date; • Liaise and work closely with the Business Practice Team to ensure adequate analysis of processes to be included in the policies and procedures; • Liaise and work closely with the Business Plan Team to ensure DMS policies are aligned with the business plan needs • Perform any other activity as required in order to assure the success of the work team in support of the UNFPA mandate and strategy.
ESSENTIAL QUALIFICATIONS AND EXPERIENCE:
• Advanced degree in Business Administration, Public Administration, Law, Journalism, or Social Sciences • 5 years of increasingly responsible professional experience at the national level in public administration and development of which 3 years should be at the international level in the field of management • Candidate should have strong writing skills; demonstrated ability to effectively communicate at all levels, initiative and sound judgment, ability to act independently under limited supervision, to assess and evaluate issues, make recommendations. • Excellent written and spoken communication skills in English. Knowledge of French or Spanish additional UN languages desirable
Required Competencies:
Core Competencies
• Values/Guiding Principles; • Performance Management; • Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment; • Working in Teams; • Self-Management/Emotional Intelligence; • Communication; • Appropriate and Transparent Decision Making; • Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence; • Knowledge Sharing/Continuous Learning
Functional Competencies
• Business acumen • Client orientation • Innovation/marketing of new approaches • Job knowledge/Technical knowledge • Organizational Awareness
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position.
Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.
How to apply:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment/vacancy.htm
Please print out the Guide for your reference during the registration and application process.
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
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