JOB NO.: 1867
CLOSING DATE: 4 November 2011, 5:00 p.m. New York time
POST TITLE: Information and Communication Technology (ICT) Specialist
CATEGORY: ICS-10 (P-3)
POST NUMBER: 00047457
POST TYPE: Non-rotational
DUTY STATION: Copenhagen
DURATION: One year (renewable)
ORGANIZATIONAL UNIT: Procurement Services Branch, Division for Management Services (PSB/DMS)
ORGANIZATIONAL SETTING:
The ICT Specialist, Procurement Services Branch position is located in the UN Office in Copenhagen and reports to the Deputy Chief, Procurement Services Branch (PSB), Division for Management Services (DMS), in the Procurement and Facilities Management Branch (PFMB). The incumbent is responsible for ongoing and new IT projects, coordinates and conducts testing and maintains in-house developed application by liaising between technical/development team and Procurement Branch. The incumbent is also responsible for all IT related issues (including ATLAS (PeopleSoft) helpdesk for the ATLAS procurement and finance application) and project management of the ISO 9001 certification project and maintains the Customer Relationship Management application (Super Office). Specifically, the incumbent is expected to carry out the following functions. www.globaljobscareer.blogspot.com/
MAJOR DUTIES AND RESPONSIBILITIES
• Represents PSB in regular meetings with UNFPA and UNDP/UNOPS regarding Atlas and other systems development. • Act as the focal point and coordinator for ISO9001 re-certifications (including, but not limited to, coordination of the different internal teams tasks, their work and ensure the required output from each team in a timely fashion). Proactively develop and maintain ISO procedures and provide support to IT solutions for ongoing ISO development. • Liaise with external ISO9001 consultants and certification agency. • Maintains, develops and supports SuperOffice Database and other in-house ICT tools. • Responsible for data standards for reference data where needed and regularly documents their use. Creates and maintains all reference data. Provides proposals for structural modifications where necessary. • Monitors procurement transaction data and systems on a regular basis. Runs exception and monitoring reports or queries. Highlights problems and investigates the issues, or instructs users on how to investigate. Creates regular management reports on transactional data. • Responsible for troubleshooting and provides solutions to existing data or procedural problems (in cooperation with the ICT Branch at headquarters where necessary) and follows up on corrections. • Coordinates meetings and negotiations with vendors regarding e-Procurement agreements and interfaces. Works in cooperation with the ICT Branch at headquarters to create and maintain direct connect interfaces to ensure data integration. • Provides service to in-house developed software and OTS (Order Tracking System) Cargo system. • Provides some support for ongoing ATLAS operation. • Creates and maintains user documentation for PSB, such as reference guides and On Demand. • Coordinates and conducts testing of bundles, bug-fixes, new releases and upgrades. • Liaise with the UN Common Service ICT for all hardware and software support for Procurement Service Branch staff. • Maintain Inventory of the IT property of Procurement Service Branch. • Design SQL/Oracle queries to support Procurement Service Branch business reports. • Perform other job related duties as assigned.
ESSENTIAL QUALIFICATIONS AND EXPERIENCE:
• Advanced university degree in computer science, information systems, or other related field. A first level university degree such as the Information Technology, Civil Engineering, Business Administration, Economics or International Relations with a relevant combination of academic qualifications and IT Certifications with extensive experience in information technology may be accepted in lieu of the advanced university degree; • 5 years of increasingly responsible professional experience in information technology; • Knowledge of the procurement policies and practices within UNFPA desirable; • Experience with ATLAS (eProcurement, Core Procurement, Workflow, Item and Category Maintenance, Catalog Trees, Vendors) and programming experience (including database development, data maintenance, reporting, MS Office package, On Demand) required; • Some knowledge of Super Office required; • Knowledge of SQL and Oracle; • Basic programming for web (e.g. ASP, JAVA script) and for desktop applications (e.g. Visual Basics). Other relevant IT knowledge an asset; • Fluency in oral/written English. Knowledge of a second official UN language an asset.
Required Competencies:
Core Competencies
• Values/Guiding Principles; • Performance Management; • Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment; • Working in Teams; • Self-Management/Emotional Intelligence; • Communication; • Appropriate and Transparent Decision Making; • Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence; • Knowledge Sharing/Continuous Learning
Functional Competencies • Client orientation; • Business acumen; • Implementing management systems; • Innovation and marketing new approaches; • Organizational awareness; • Job knowledge/Technical expertise
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position.
HOW TO APPLY:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment/vacancy.htm
Please print out the Guide for your reference during the registration and application process.
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
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