Logistics Specialist (Multiple Positions) FRIDAY 19, AUGUST 2011

SOLICITATION NUMBER: SOL-OFDA-11-000031

            ISSUANCE DATE: August 19, 2011
            CLOSING DATE: September 19, 2011, 5:00 p.m. EDT 

SUBJECT: Solicitation for U.S. Personal Service Contractor for a Logistics Specialist (Multiple Positions) in Washington, D.C.

Ladies/Gentlemen:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Logistics Specialist under a personal services contract, as described in the attached solicitation.

Submittals shall be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials: • Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed).

NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment.

• Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.

Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: logistics@globalcorps.com Facsímile:             (202) 315-3803       or             (240) 465-0244      

Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Matthew Sapp or Jeff Gilleo Telephone Number:             (202) 661-9381       or            (202) 661-9366       E-Mail Address: logistics@globalcorps.com Website: www.globalcorps.com Facsímile:            (202) 315-3803       or             (240) 465-0244      

                Sincerely,

                Lance Butler III
                Contracting Officer

Solicitation for U.S. Personal Service Contractor (PSC) Logistics Specialist (Multiple Positions)

1. SOLICITATION NO.: SOL-OFDA-11-000031
2. ISSUANCE DATE: August 19, 2011
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: September 19, 2011, 5:00 pm EDT
4. POSITION TITLE: Logistics Specialist
5. MARKET VALUE: GS-13 equivalent ($89,033 - $115,742 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.
6. PERIOD OF PERFORMANCE: Two years, with three one-year options
7. PLACE OF PERFORMANCE: Washington, D.C.
8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including the United Nations agencies, and to other partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and man-made disaster situations. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA’s Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs) as needed.

INTRODUCTION

The Logistics Unit is part of the Operations Division (OPS) of OFDA. The core function of the Logistics Unit is to manage and execute all phases of the direct delivery of non-food humanitarian assistance, including the acquisition of commodities, and facilitating and coordinating transport and logistics arrangements. In addition, OPS maintains OFDA's worldwide stockpiles and maintains relationships with other governmental and non-governmental entities that are capable of supporting OFDA's execution of its humanitarian interventions.

OBJECTIVE

Logistics Specialists are needed to strengthen the capacity to provide prompt, effective services in the areas of logistical management and support.

1. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The Logistics Specialist will be a part of the Logistics Unit within the Operations Division. This position will, on occasion, require weekend work and overseas travel. Overseas travel could be up to 40 percent of the time.

The Logistics Specialist will provide support for various operational aspects of the Operations Division and include the following:  • Plan, coordinate, manage, execute and report on all logistics actions and functions required to support all OFDA emergency response missions worldwide; • Manage and coordinate actions by USAID, Department of Defense (DOD), and commercial transport mangers to ensure that OFDA response objectives are efficiently met; • Monitor progress to meet logistical needs; evaluate plans for feasibility, effectiveness, efficiency and economy; develop alternative methods to achieve goals in a wide variety of work operations; • Coordinate with OFDA’s Disaster Response Team (DRT) to plan logistics responses to declared disasters, including airlift, sealift, and local purchase of disaster relief supplies; • Implement and maintain complete information tracking system that contains specific, accurate data about logistical responses and on quantities of material dispatched for specific disasters; • Contribute to the formulation and articulation of appropriate Logistics strategies and policies for OFDA and the rest of the U.S. Government (USG) in disaster and emergency-related situations; • Act as a technical expert and point of contact for senior professionals, senior officials and implementing partners on Logistics issues within the USG Interagency to include, but not limited to, U.S. Department of State (DOS), Department of Homeland Security / Federal Emergency Management Administration (DHS/FEMA), General Services Administration (GSA), Health and Human Services (HHS) on international logistical responses; • Represent and speak on USAID/OFDA Logistics operations at university lectures, interagency working groups, the Logistics Cluster, workshops, and conferences both domestically and internationally;
• Serve as a technical authority on field assessment missions, Disaster Assistance Response Teams (DARTs) and Response Management Teams (RMTs); • When in the field, determine the host nation's capability to provide an effective response to specific logistical issues especially in the areas of air, sea and ground transportation; • Be familiar with the International Assistance Systems Concept of Operations and the role of OFDA/Logistics during the International Assistance Systems Concepts of Operations activation; • Inventory, assess, manage and coordinate worldwide disaster relief stockpiles; independently conduct the annual inspection and physical inventory of the OFDA stockpiles in accordance with USAID policy and regulations; • Direct stockpile managers to deliver commodities to appropriate seaport or airport within designated time frame; • Initiate new procurement actions and modifications to existing awards utilizing USAID’s financial and acquisition systems; • Maintain a computerized Management Information System that produces reports and provides accountability for inventory management, replacement, transportation, commodity dispatch; • Provide logistics support to field personnel, including the specification, procurement, receipt, storage, and transportation of and accountability for all Disaster Assistance Response Team (DART) support items, including individual support kits, vehicles, meals-ready-to eat (MREs), and office support kits; • Provide logistics training to USFS, USAR and other Surge personnel (also known as Detailers) in OFDA Logistics Operations so they can assist during large scale disaster or multiple disaster situations; • Become certified and serve as an Agreement Officer’s Technical Representative (AOTR) or Contracting officer’s Technical Representative (COTR) for acquisition and assistance awards; • Serve as Acting Logistics Unit Leader in the leader’s absence; • Serve on DARTs which will require immediate (within 24 hours) deployment overseas for an extended period of time; • Serve as a member of the Washington-based Response Management Team (RMT), which coordinates administrative and logistics support to DARTs deployed in response to disasters. Duties on the RMT will vary; • Serve as DCHA/OFDA duty officer on a rotational basis.

SUPERVISORY RELATIONSHIP: The Logistics Specialist works under the supervision of and reports directly to the Logistics Unit Leader or his/her designee.

SUPERVISORY CONTROLS: The Logistics Unit Leader and the Operations Support Team Leader will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished.

1. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

1. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

1. START DATE: Immediately, once necessary clearances are obtained.
2. POINT OF CONTACT: See Cover Letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, management, or logistics operations) and seven (7) years of relevant experience working in the military, in government, an international organization, or a business setting, one (1) year of which must be logistics operations experience in a disaster environment. Experience must include on-the-ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, management, or logistics operations) and at least five (5) years of relevant experience working in the military, in government, an international organization, or a business setting, one (1) year of which must be logistics operations experience in a disaster environment. Experience must include on-the ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; • All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements. • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; • Ability to obtain a SECRET level security clearance as provided by USAID; • Ability to obtain a Department of State medical clearance; • Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 Discuss two examples of your personal experience arranging and coordinating multi-modal transportation of commodities. One example should be based on an individual experience, and one as your experience as part of a team and the role you played.

QRF #2 Describe what USAID/OFDA’s role would be if the International Assistance Systems CONOPS was activated for a domestic disaster. (https://www.llis.dhs.gov/docdetails/details.do?contentID=47760)

QRF #3 Describe five key considerations when arranging the delivery of commodities to international locations.

QRF #4 Describe your experience in conducting logistics activities under disaster or emergency conditions.

QRF #5 Describe your experience in dealing with foreign governments, U.S. Government agencies, International Organizations (IOs), and Non-Governmental Organizations (NGOs) while conducting logistical activities.

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 – 10 points QRF #2 – 10 points QRF #3 – 10 points QRF #4 – 10 points QRF #5 – 10 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, internethttp://www.gsa.gov/Portal/gsa/ep/formslibrary.do, at Federal offices, or at www.globalcorps.com).

NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment.

1. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.

DOCUMENT SUBMITTALS

Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile:             (202) 315-3803      or             (240) 465-0244       Via email: logistics@globalcorps.com

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection.

NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.

NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Optional Form 612.
2. Medical History and Examination Form (DS-6561). **
3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **
4. Questionnaire for Non-Sensitive Positions (SF-85). **
5. Finger Print Card (FD-258). **
6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650).

• Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available athttp://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).