Operations Manager

MAIN PURPOSE OF POSITION

The Operations Manager’s prime responsibility is to oversee operations including finance and procurement systems to support an agriculture project in Indonesia.

KEY ROLES AND RESPONSIBILITIES

• Ensure all project activities are complying with the World Bank guidelines, Government of Indonesia’s and ActionAid’s procedures
• Ensure all logistics and procurement activities are complying with the World Bank guidelines, Government of Indonesia’s procurement guidelines and ActionAid’s procedures
• Prepare all logistics and procurement procedures and documents for jobs, goods, consultant services, including notices, bidding documents, evaluation and contract agreement in line with World Bank guidelines, Government of Indonesia’s procurement guidelines and ActionAid’s procedures
• Taking care of, and responsible for all logistics and procurement activities (e.g. provide office equipment, inspection of delivery, including procurement procedures) which refers to World Bank’s, Government of Indonesia’s and ActionAid’s manuals
• Saving, checking and monitoring information assets, inventory and all documents related to logistics and procurement data
• Store and ensure safety of all logistics and procurement documents
• Budget controller for all logistics and procurement activities
• Educate, train, inform and monitor on all logistics and procurement systems
• Oversee finance activities
• Ensure timely submission of financial reports to donors and partners
• Ensure internal control procedures are in place and follow ActionAid Australia and World Bank procedures
• Comply with World Bank and other statutory audit requirements

ROLES OF POSITIONS SUPERVISED

A local Finance Admin Manager and local Procurement Manager report into this position.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• At least 5 years of experience in project management including procurement and finance systems management.
• Experience with multi-lateral or bilateral agency procurement requirements
• Strong attention to detail and organizational skills
• Competent in using Microsoft office, especially Excel and Word programs
• Demonstrate ability, integrity and cross-cultural sensitivity
• The ability to multitask and handle pressure well
• The ability to improvise and take initiative
• Willing to learn new skills and take additional responsibilities when needed
• Committed to ActionAid‘s vision, mission and values
• Relevant busines management degree (MBA, economics, business, etc) would be highly regarded
• Previous experience working in Indonesia would be advantageous
• Previous experience working in finance or managing finance would be desirable

ABOUT ACTIONAID AUSTRALIA

Please refer to our website at www.actionaid.org.au

Application: Please send your CV to hr.au@actionaid.org along with your completed Selection Criteria Form. The selection criteria document can be found on our website http://www.actionaid.org.au/jobs/jobs.html and forms part of the selection process. Applications that do not attach this document cannot be accepted.

Closing date: 17 Jun 2011 — ActionAid