Purpose:
Under the general guidance of the Accounting Manager, responsible for financial management and supervision of the Invoice Certification function within UNICEF in accordance with the established UNICEF Financial Rules and Regulations as well as Supply Division’s policies and procedures.
Qualification:
Advanced Degree in Business Administration with concentration in accounting, financial management or equivalent professional qualifications.*
Five years of relevant and progressive and successful work experience at the national and international levels especially in the areas of financial management, accounting and/or audit, including work experience in a computerized accounting environment. Supervisory experience in the Accounts or Invoice Certification function is an asset.
Fluency in English. Knowledge of another UN working language is desirable.
*A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
Key Expected Results:
Monitors and ensures that Invoice Certification and Approval systems, transactions, policies and reports comply with UNICEF Financial Rules and Regulations, SD procedures and third party requirements.
Performs the role of Approving Officer; examine the certified invoices and supporting documents to ensure the invoice agrees to the original authorisation and post the transaction in FLS
Evaluates operational accounting controls and recommends changes in financial system (e.g. FLS modules) and procedures to meet new requirements. Recommend system and process changes and improvements for effective automation of manual processes.
Acts as primary focal point for supplier correspondence, including supplier queries, routine meetings with suppliers and contracting, and co ordinate follow up of outstanding invoices
Acts as initial focal point with country office staff to obtain alternate funding sources for direct orders or other cases of budget shortfalls, and ensure responses made to country office queries.
In consultation with the Accounting Manager, provides authoritative interpretation and advice on the handling of and accounting for unusual, difficult and complex invoice certification issues.
In consultation with the Accounting Manager, develops and presents procedures, instructions and guidance on Invoice Certification,
Supervises the day-to-day operations of the Invoice Certification and Accounts Unit. Establishes work plans and sets priorities for the Unit and monitors performance. Develops guidelines appropriate for the timely functioning of the unit to meet critical deadlines.
Supervises, trains, and provides guidance to staff in the Invoice Certification Unit.
Acts as back–up to the Accounting Manager of the Accounts and Invoice Certification Unit.
Any other duties as requested by the Accounting Manager
Competencies:
Strong Communication Skills Able to work effectively in a multi cultural environment Sets high standards for quality of work and consistently achieves project goals. Has good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear. Translates strategic direction into plans and objectives. Analyzes numerical data and all other sources of information and probes for greater understanding of a problem Takes responsibility for actions, makes quick, clear decisions which may include considered risks Quickly builds rapport with individuals and groups; maintains an effective network of individuals across organizational departments. Demonstrates and shares detailed technical knowledge and expertise. Good knowledge and experience on the use of computer applications, including good knowledge of excel in particularly the use of pivot tables. Knowledge of SAP is desirable.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
If you want a challenging career while improving the lives of children around the world UNICEF, the leading children’s rights organization, would like to hear from you. Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies, quoting E-VN-2011-000619. Applications must be received by 18 May 2011. Please note that only candidates who are under serious consideration will be contacted.
In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.
Closing date: 18 May 2011
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